ClickUp Operations VA

We are looking for a full-time ClickUp Operations VA to manage our company’s ClickUp workspace and keep our team organized. This is not a basic admin role. You should be very comfortable with ClickUp and understand how to build and maintain a clean task-management system for a growing company. Your main job will be to make sure nothing gets lost. You will work directly with the founder and leadership team. We may tag you in Slack/WhatsApp and say things like: “Add this to ClickUp.” “Assign this to John for Friday.” “Create a recurring task for this.” “Update the ES project.” “Show me what is overdue.” “Pull all open tasks for this person.” You should be able to handle these requests quickly and keep ClickUp accurate at all times. Responsibilities: * Manage our entire ClickUp workspace * Create and assign tasks * Set owners, deadlines, priorities, and statuses * Create recurring tasks and responsibilities * Maintain individual employee task dashboards * Maintain brand/project dashboards * Track major company initiatives * Follow up on overdue tasks * Keep task descriptions and organization clean * Turn meeting action items into ClickUp tasks * Turn Slack/WhatsApp instructions into ClickUp tasks * Update task statuses based on team updates * Create simple reports for leadership * Pull open/overdue tasks by employee, brand, or project * Help build and improve ClickUp dashboards * Maintain ClickUp automations and templates * Make sure completed tasks are closed properly * Identify tasks that are stuck or missing owners * Keep the system simple and organized We currently operate multiple brands and departments, so you must be comfortable managing: * Different brands * Different teams * Creative strategists * Operators * Finance * Operations * Leadership * One-off company projects * Recurring weekly responsibilities Our creative team also uses Notion. You do NOT need to move all creative data into ClickUp. ClickUp will primarily be used for accountability, tasks, deadlines, projects, and management. You may need to link ClickUp tasks to relevant Notion pages and help leadership pull selected information from Notion into ClickUp dashboards. Ideal candidate: * Advanced ClickUp experience * Has managed ClickUp for a real company/team before * Extremely organized * Strong written English * Fast response time * Comfortable working independently * Understands task/project management * Good attention to detail * Comfortable following up with team members * Can build dashboards, custom fields, automations, recurring tasks, and templates * Can take messy instructions and turn them into organized tasks * Understands the difference between a task, project, recurring responsibility, and KPI * Available full-time Bonus: * Notion experience * Slack experience * Experience supporting founders/CEOs * Experience with e-commerce or marketing teams * Experience managing remote teams When applying, please answer: 1. How many years have you used ClickUp? 2. Describe the largest ClickUp workspace you have managed. 3. What ClickUp features are you strongest with? 4. Have you built executive or management dashboards before? 5. Have you managed recurring tasks and automations? 6. Have you used Notion alongside ClickUp? 7. What would you do if the founder sends you 10 messy action items from a meeting? 8. Please send screenshots or examples of ClickUp systems you have built, if possible. 9. What hours are you available in Eastern Time? 10. What is your desired monthly salary? We are looking for someone long-term who can eventually become the owner of ClickUp organization across the entire company.