Founder Operations EA / Executive Operations Assistant

Founder Operations EA / Executive Operations Assistant We are looking for a highly organized, systems-oriented Executive Assistant to work directly with the founder of a fast-growing portfolio of e-commerce and digital businesses. This is **not a traditional calendar-and-email-only EA role**. The main goal of this position is to keep the founder’s operating environment extremely clean, organized, and easy to manage across **Slack, ClickUp, Notion, meetings, follow-ups, and team communication**. You will work closely with the founder and other specialists to make sure important tasks do not get lost, teams are following the correct systems, and the founder can quickly see what matters without digging through dozens of chats, channels, and dashboards. Core Responsibilities * Help organize and maintain the founder’s **ClickUp** * Make sure important tasks have: * clear owners * deadlines * statuses * follow-ups * Keep the founder’s ClickUp views clean and focused on the highest-priority items * Organize and clean up **Slack channels, communication, and notifications** * Help make sure important decisions or tasks discussed in Slack are captured properly * Maintain and organize **Notion** * Work with our Notion/ClickUp specialists when more advanced setup is required * Help implement standardized workflows across multiple brands * Make sure recurring meetings and creative calls are scheduled and actually happen * Track recurring reports and make sure team members submit them on time * Chase team members for updates when necessary so the founder does not have to * Turn founder voice notes, messages, and random ideas into organized follow-ups or tasks * Maintain a clean list of open loops and outstanding decisions * Help prepare a simple daily or weekly founder briefing showing: * top priorities * blockers * overdue items * important updates * things requiring founder attention * Continuously improve organization and reduce unnecessary noise for the founder What We Are Looking For You should be: * Extremely organized * Very proactive * Comfortable chasing people for updates * Good at turning messy information into simple systems * Strong at written communication * Able to understand priorities instead of treating every task equally * Comfortable working across multiple companies/projects at once * Detail-oriented without becoming overly bureaucratic * Able to work independently without constant instructions * Comfortable working directly with a fast-moving founder Tools You Should Be Comfortable With Strong experience with at least several of the following is preferred: * ClickUp * Slack * Notion * Google Calendar * Google Drive * Google Docs / Sheets * Loom * WhatsApp You do **not** need to be the world's best ClickUp or Notion architect. We can use specialists for advanced builds. What matters most is that you can **operate and maintain the system every day once it is built.** What Success Looks Like The founder should not have to search through Slack, Notion, WhatsApp, ClickUp, and random conversations to figure out what is happening. Your job is to make sure: * important information reaches the founder * low-priority noise does not * tasks do not disappear * teams follow up * recurring processes happen * the company stays organized as it grows Ideal Background Good backgrounds may include: * Executive Assistant to a founder/CEO * Founder’s Associate * Chief of Staff Assistant * Operations Coordinator * Project Manager * Startup Operations * Agency Operations Experience supporting an entrepreneur or fast-growing online business is a major plus. Application Please include: 1. A short explanation of your previous experience supporting a founder or executive. 2. Which of ClickUp, Slack, and Notion you have managed before.